🔒 Privacy Policy
Tholkappiyar Tamil School, operated under Tamil Sangam Hampton Roads (a 501(c)(3) nonprofit organization in the United States), is committed to protecting the privacy of students, parents, and website visitors. This policy outlines how we collect, use, store, and protect your information.
1. Information We Collect
We may collect the following types of information:
- Personal Information: Student names, parent/guardian names, addresses, emails, phone numbers, emergency contacts, and medical or allergy information.
- Academic Information: Class level, attendance, homework submissions, test scores, and teacher feedback.
- Website Data: IP addresses, browser information, and other usage data collected through cookies (for performance monitoring or site improvement).
- Media: Photographs or videos taken during school events or programs.
2. How We Use This Information
We use the collected information to:
- Communicate with parents/guardians regarding school activities and academic progress.
- Maintain accurate records for academic evaluation and attendance.
- Ensure the safety and well-being of all students.
- Improve our website, programs, and educational offerings.
- Share event photos and media, unless a written opt-out is received.
3. Sharing Your Information
We do not sell or rent your information to third parties.
We may share information only:
- With internal staff or volunteers for administrative purposes.
- With external accreditation or curriculum partners (such as ATA or WASC), only as required for verification or program alignment.
- As required by law, in compliance with federal or state regulations.
4. Media and Photo Usage
Photos and videos taken during school activities may be used in school communications, newsletters, or promotional materials.
If you prefer not to have your child’s image used, please submit a written opt-out request during enrollment.
5. Data Security
We use reasonable administrative and digital safeguards to protect your personal information. However, no method of transmission or storage is 100% secure.
6. Parental Rights
Parents and guardians have the right to:
- Request access to or correction of their child’s personal data.
- Withdraw consent for data use (with limitations based on operational requirements).
- Request deletion of data after unenrollment, except where required to be retained for legal or record-keeping purposes.
7. Website and Cookies
Our website may use cookies to track anonymous usage patterns or preferences. You may disable cookies via your browser settings, though this may affect site performance.
8. Third-Party Tools
We may use third-party platforms (e.g., Google Forms, payment processors, communication tools) to enhance our services. These platforms follow their own privacy policies, and we encourage users to review them.
9. Changes to This Policy
We may update this privacy policy periodically. The latest version will always be available on our website with the “Effective Date” clearly posted.
10. Contact Us
If you have any questions, concerns, or requests regarding this privacy policy, please contact:
📧 Email: admin@tamilsangamhr.org
